Bring your career aspirations to life with AIA!Contract Administration of both 3rd party vendor and internal (Business Unit to Business Unit) contracts throughout the contract lifecycle from pre-contract signing, managing the contract, to renewal and termination.
Follow the Group Technology IT Contract Management Guidelines including associated process flows for all new and existing contracts.
Key responsibilities include:
Support pre-contract activities by:
maintaining records of pre-contract stakeholders, tasks, plans and status;
coordinating input from stakeholders, as required;
assisting with ensuring vendor and AIA stakeholders completes pre-contract activities and complies with AIA’s policies and the IT Contract Management Guidelines;
researching existing contracts within the contract library that can be leveraged;
identifying proper contract documents and template;
ensuring compliance with AIA’s policies, the sourcing strategy and IT Contract Management Guidelines;
performing basic contract reviews;
performing simple contract drafting, i.e. adding entity names and addresses, signatory names, with a goal of advancing to more complex drafting;
coordinating the contract execution process (signing);
maintaining the commercial and contractual risk register;
maintaining the contract dashboard; and
uploading contract and supporting documents to contract library and vendor performance system.
Support managing the contract:
ensuring the contract library is maintained and there are no expired contracts;
notifying stakeholder in advance of key contract events, such as contract renewal, expiry and termination or pricing changes;
ensuring the contract library is updated when there are contact changes/amendments;
periodically reviewing stakeholder relationship plans with stakeholders;
maintaining the correspondence register;
collecting and analyzing information for annual contract and vendor reviews such as vendor financial health checks;
Coordinating contract change request between internal AIA stakeholders and outsourcing vendors
checking accuracy and completeness of change request forms, including pricing information
ensuring compliance to processes
Support during Renewal and Termination
Coordinating simple contract renewals
Updating the contract library due to renewals or terminations
Coordinating the implementation of new and renewal of AIA Intra-Group master services agreements and statements of work.
forming strong relationships and support adherence to process and policies with AIA’s cross functional teams and other AIA Business Units in both pre-contract and post contract activities;
advising stakeholders on contract process questions.
Support development of best practice processes, templates and guidance documents and advise stakeholder on the processes, templates and document.
Drive continuous improvement in administering and managing both contracts and vendors
Job Requirements :
University graduate in related discipline
Minimum 3 years of relevant working experience
Experience in a vendor or contract management function, preferably in the IT sector
Basic knowledge of contracts
Experience in the life insurance industry an advantage
Strong communication and interpersonal skills
Ability to work in dynamic environment
Strong organisation skills
Strong analytical skills
Ability to understand basic contract and legal principles
Project delivery focus
Ability to liaise within cross functional teams
Build a career with us as we help our customers and the community live healthier, longer, better lives.
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